# Sharing Access to Templates & Letters

## How do I share access to a template with others?

1. Navigate to the "Template Library" section.

   <figure><img src="/files/eWn4SPVmZR8PNQXKixf6" alt=""><figcaption></figcaption></figure>
2. Select the template that you want to edit, then click on the dropdown button beside "Use this template"

   <figure><img src="/files/dWGMJFYnm6MB6hefnhmS" alt=""><figcaption></figcaption></figure>
3. Select "Manage sharing access" to add new collaborators or remove existing collaborators

   <figure><img src="/files/AQ1wh9QpLUvnLnxgdOvb" alt=""><figcaption></figcaption></figure>
4. A popup should appear. This is where you indicate the emails you would like to share access to the letter template with. Once you have indicate the email, click on "Add".

   <figure><img src="/files/4RpLKsQCwiq6vOjTAkOA" alt=""><figcaption></figcaption></figure>
5. You should see a success message at the top once access has been added successfully.&#x20;

   <figure><img src="/files/toll3V3Cw1C81SUfN3qd" alt=""><figcaption></figcaption></figure>

## How do I share access to generated letters with others?

{% hint style="info" %}
If you have previously shared access to the template with other users, they will already have access to the letters generated from the template. You will not need to share access twice.
{% endhint %}

1. Navigate to the "Dashboard".

   <figure><img src="/files/fVmxJDD7phNHoC2eICqP" alt=""><figcaption></figcaption></figure>
2. Select the batch of issued letters that you want to share access to.

   <figure><img src="/files/ugmqG8hdR2ld00jmZnYS" alt=""><figcaption></figcaption></figure>
3. Click on "Share access" and add the emails you would like to collaborate with

   <figure><img src="/files/4irHHT9Pl4ZMgzjUw4ET" alt=""><figcaption></figcaption></figure>

## I am having issues adding emails to allow my colleagues to access templates. Where can I get further help for this?

If you encounter any issues while adding access, please write to us via[ this form](https://go.gov.sg/lettersg-support) or at <support@letters.gov.sg>.


---

# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://guide.letters.gov.sg/for-agency-users/sharing-access-to-templates-and-letters.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.